This is an entry level role and it’s where you’ll learn the ropes from the ground up. 

An account or project team is usually made up of an Account or Project Director, one or more Senior Account or Project Managers, one or more Account or Project Managers and one or more Account or Project Executives. Each account team will usually have specific clients allocated to them and they will be responsible for running all events for these clients.

The account executive will support the account team members by organising and managing small events as well as preparing all the event collateral, liaising with event suppliers, helping to write proposals, helping prepare budgets, managing the event administration and liaising with the delegate management team

Typical duties of the account executive will include:
  • Obtaining quotes from event suppliers and inputting these into budget sheets
  • Supporting with the creation of event proposals
  • Supporting with the creation of event project plans
  • Organising travel for the event team members
  • Liaising with the delegate management team regarding copy and reporting requirements
  • Raising purchase orders and service orders to secure event services
  • Organising site inspections
  • Raising client invoices
  • Liaising with suppliers throughout the event management process
  • Attending client and supplier meetings and producing the agendas and minutes
  • Creation of on-site working documentation
  • Preparing on-site packs (stationery, first aid kit, signage, cash float etc)
Skills, Experience and Personality Needed:
  • The ability to juggle lots of balls in the air at once is a must as there will be multiple tasks that need doing for multiple events all in tandem
  • Excellent written and verbal communication skills are needed for this role as you’ll be liaising with a variety of different people at all levels
  • Attention to detail is imperative along with the ability to write good, clear copy 
  • Energy, enthusiasm, and a passion for events
  • Good IT skills are essential as you’ll most likely be working across Microsoft Word, Excel, Publisher, and Access 
  • A driving licence is helpful as there is likely to be travel involved when supporting at events
Benefits and Considerations:
  • This is usually a full-time role but one which at times will require longer working hours
  • It can be quite stressful and there are lots of big personalities in the industry
  • There are usually opportunities to support on-site which means travelling to new cities and venues, most of which will be 4 or 5 stars
  • On-site hours can be very long with early morning starts and very late nights
  • It’s a young and vibrant industry that’s generally fun and with lots of internal industry events and networking. So, a great place to meet new and like minded people
  • Agencies are often invited on familiarisation visits across the world and generally these are shared (as appropriate) amongst the team